The Vida Agency is a growing communications company that is looking for an Accounting & Finance Manager to join our growing team. At TVA we work on brand campaigns and brand- and issue-related communication services for market segments such as health, transportation, retails, consumer, public policy, education, and more. We work with public agencies and private corporations to reach diverse audiences for greater cultural impact.

Are you an accounting professional with experience in consulting/professional services, ad agencies, construction and/or government contracting? Interested in working at a communications and creative agency that celebrates diversity, values work-life balance and thrives on making a difference?

If this sounds interesting to you, read on!

DESCRIPTION

This position is responsible for managing company-wide and project-level accounting.

Payroll and Benefits Administration

  • Review and process timesheets in compliance with auditing standards.
  • Administer payroll through Gusto, ensure subsequent journal entries and reporting are accurate and compliant with FAR/WSDOT requirements.
  • Administer IRA contributions.
  • Issue monthly reports, including billability tracking and labor reconciliation.

Finance and Accounting

  • Responsible for all accounting operational functions for a $3M+ company
  • Manage accounts payable/receivable, general ledger, bank account reconciliations, cash flow, and monthly/quarterly taxes
  • Manage relationships with external vendors and suppliers
  • Manage financial reporting including preparation of monthly, quarterly, and annual financial statements as well as project reports
  • Manage bill rate calculations
  • Provide financial planning and strategy
  • Work with external CPA and internal bookkeeper
  • Develop fundamental understanding of OH and allowable/unallowable costs and the impacts, and maintain monthly ICR monitoring and schedule reconciliation
  • Conduct analysis and interpretation of accounting information, provide executive team with information vital to decision-making, profitability, and other matters related to the company’s financial performance
  • Conduct ongoing assessment of accounting operations and internal controls, provide recommendations to improve and implement new processes for efficiency and streamlining
  • Provide teams with guidelines and feedback to ensure compliance throughout the company

Project-based Invoicing and Performance

  • Understand contract-level invoicing requirements
  • Prepare monthly invoices on 65+ projects including project budget and billing terms management
  • Provide project management support and reporting for project managers and teams
  • Provide reporting tools including close to real-time tracking of project status, performance, and workload planning
  • Manage project bill rates, including annual increases
  • Manage and review of project contracts, amendments, and consultant sub agreements
  • Issue monthly reports to project teams

Risk and Compliance

  • Understand contract requirements and adherence from project set up through close
  • Provide risk management insights to executives
  • Support project managers and teams with contract compliance and provide risk management insights

System Improvements and Special Projects

  • Provide cost effective and efficient solutions to support company’s growth.
  • Work with company executives and directors to cost and implement new initiatives and products
  • Lead and collaborate with teams to implement ongoing system improvements

REQUIRED:

  • At least three years of experience in an accounting manager or controller position
  • Degree in Accounting or Finance or similar field.
  • Proficient in Microsoft Office Suite, especially Excel, and QuickBooks online
  • Experience in professional services business model
  • Commitment to inclusive communications practices
  • Strong verbal and written communications

DESIRED:

  • Experience with Federal Accounting Requirements (FAR) and WSDOT Indirect Cost Rate requirements
  • Experience with Gusto, Bill.com, Expensify, MS Teams and Harvest platforms

POSITION DETAILS:

  • Remote is ok
  • Laptop and remote work technology provided
  • Starting at $80,000 annual salary and commensurate with experience in similar positions within the region, plus profit sharing.
  • Full benefits, paid time off and IRA contribution.

Interested? Please send cover letter and resume to jobs@thevidaagency.com and include “Accounting & Finance Manager” in the subject line.

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